Every new client call, answered.
RankLadder answers in your firm’s voice, qualifies the inquiry, handles approved questions, and books the next conversation before a prospective client moves on. Built for law firms, accountants, insurance agencies, and real estate professionals.
$4 for 7 days, then auto-renews on your selected monthly Starter ($99), Pro ($199), or Scale ($499) plan unless you cancel before the trial ends.
Customer texting starts on a paid plan after the one-time $39 10DLC registration and carrier approval. See plan and trial details.
“I found your firm online. Are you taking new clients, and can I book time this week?”
Built for your practice
The front desk work changes. The cost of missing the call does not.
Choose your field to see the intake questions, handoff rules, and client moments RankLadder handles for your team.
New-matter intake
Law firms
Screen the matter, answer consultation questions, and book the first conversation while attorneys stay with the client in front of them.
Deadline-ready intake
Accounting & tax
Handle the seasonal rush, collect entity and deadline details, and get qualified clients onto the calendar.
Quote capture
Insurance agencies
Gather what needs to be insured, answer approved service questions, and keep every quote request ready for an agent.
Buyer and seller leads
Real estate
Answer listing calls, capture the property and timeline, and book the showing before the caller moves to the next result.
The dashboard
What does an AI office manager do for professional service firms?
RankLadder is the AI office manager for professional service firms. It answers every new-client call, collects the intake details your team needs, handles approved questions, and books the next conversation while lawyers, accountants, insurance agents, and real estate professionals stay focused on the client in front of them.
New clients call until someone answers
Your best work requires uninterrupted attention
Good intake changes the first meeting
RankLadder interface. Example customer data.
Incoming call
New client · consultation
Outgoing call
Consultation Requests
Texted
Message · fee question
Chatted
After-Hours Questions
The inbox
Every conversation. One inbox.
Calls, texts, and website questions from your clients stay in one thread. Your team sees what happened and what comes next without asking anyone to start over.
RankLadder asks the intake questions you choose, captures fit and urgency, and texts the right booking link while the caller is ready to act.
Service, fee, availability, and process questions get a consistent answer from your approved knowledge base, without pulling a professional away from client work.
Calls that arrive after the office closes are answered, summarized, and routed according to your rules, so the next morning starts with qualified opportunities instead of a voicemail queue.
Built around your business
An AI office manager that already knows your business.
Give RankLadder your services, prices, policies, and handoff rules. It answers from what you approve and knows when to bring in a person.
AI Call Answering
RankLadder answers with your firm’s greeting while your team is in a meeting, working through a deadline, or out with a client.
Lead Capture
The AI collects the reason for the call, timing, contact details, and the intake answers your practice needs, so your next conversation starts with context instead of another round of phone tag.
Knowledge Base Answers
Answer approved service and fee questions, and bring in a person when the caller needs professional judgment.
On your phone
Keep every client conversation within reach.
The summary, customer details, next step, and full conversation follow you onto your phone. See what RankLadder handled and what still needs you.
Available on Android. iPhone app coming soon.
Get RankLadder on Google PlaySee who needs you next
Open the summary, transcript, and customer history before you call back.
Keep the next step in one thread
Reply with the conversation in view, so customers do not need to repeat themselves.
Share the work with your team
Assign a conversation, leave an internal note, and mark it Done when it is handled.
App preview. Example customer data.
Live before the next missed call
Keep the number your clients already know.
Get your RankLadder number
Get a dedicated local line for RankLadder. Keep your existing business number for your customers.
Teach RankLadder
Approve your greeting, business answers, transfer rules, and booking details.
Test it, then forward calls
Call your RankLadder number and check the greeting and summary. When you’re ready, configure forwarding with your phone provider.
Start your 7-day trial for $4.
Set up RankLadder and call your number yourself.
- A dedicated local RankLadder number
- 30 AI voice minutes
- 25 AI website-chat replies
- Connect calendars and business tools
- Train RankLadder on how your business works
$4 for 7 days, then auto-renews on your selected monthly Starter ($99), Pro ($199), or Scale ($499) plan unless you cancel before the trial ends.
Customer texting starts on a paid plan after the one-time $39 10DLC registration and carrier approval. See plan and trial details.
Explore RankLadder
See the products behind your AI office manager.
Each product handles one part of the customer conversation. Open a card to see exactly how it works.
24/7 AI Answering
Answer every call with your greeting, approved business information, and a clear next step instead of voicemail.
See how it works
Lead Capture & Qualification
Capture the need, location, timing, and contact details, then bring the strongest opportunities to the top.
See how it works
Two-Way Business Texting
Send requested details with the caller’s permission, receive replies, and continue the conversation with registered messaging on a paid plan.
See how it worksBefore you forward a call
Questions professional service firms ask before they start.
Can it qualify a new client before booking a consultation?
Yes. You choose the intake questions and booking rules. RankLadder collects the reason for the call, timing, contact details, and any practice-specific answers, then books, transfers, or takes a message based on your workflow.
How does RankLadder handle sensitive client information?
It collects only the information you ask for and keeps calls, texts, summaries, and contact details in one secure workspace. When a question requires professional judgment, it brings in a person instead of guessing.
Can it answer questions about fees and services?
Yes, from a knowledge base you approve. It can explain your services, consultation fees, office hours, locations, and general process. Anything outside the approved material becomes a message or a live transfer.
Does it work after hours and during seasonal spikes?
Yes. RankLadder answers evenings, weekends, and busy periods with the same greeting and intake rules, so new-client opportunities do not disappear when your office is closed or your team is at capacity.
Can it book consultations on our calendar?
Yes. It can text your booking link or book directly through connected calendars such as Google Calendar, Outlook, Calendly, and Acuity Scheduling, then confirm the next step by text.
Do we have to change our business number?
No. Keep the number already shown on your website, listings, and business cards. Forward it to your dedicated RankLadder line when you want the AI office manager to answer, and unforward whenever you want.
Hear it before your customers do
Hear your own AI office manager handle a call.
Seven days for $4. Your own number, 30 AI minutes.
$4 for 7 days, then auto-renews on your selected monthly Starter ($99), Pro ($199), or Scale ($499) plan unless you cancel before the trial ends.
Customer texting starts on a paid plan after the one-time $39 10DLC registration and carrier approval. See plan and trial details.